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Terms of Reference Continued

Meetings:
•  The Group shall meet quarterly each year normally in London , but with one meeting being held in a coastal location.

•  The Senior Officer's Group shall normally meet within one month of the date of the next Group meeting.

•  A Chairman and Vice Chairman will be elected by the Group each of who will serve for a maximum period of 3 years before elections are undertaken.

•  The Chairman/Vice Chairman must have a dedicated Officer support. The Officer supporting the Chairman will be from the Chairman's Council & act as Lead Officer to the Group and will also chair the Senior Officers Group. The officer supporting the Vice Chairman will be from the Vice Chairman's Council & will participate in the Senior Officers Group and will chair the Senior Officers Group and act as Lead Officer to the Group if the Vice Chairman becomes the Chairman of the Group or in the absence of the Lead Officer.

•  The LGA will provide secretarial support to the Group including the preparation and despatch of agendas, reports on areas of LGA policy and minutes.

•  The Annual Meeting of the Group held in a coastal location will be serviced by the host authority and a financial contribution, not exceeding £500, will be provided to the host authority from the Group's budget.

•  Each member authority shall have one vote on any matter upon which a decision is required. In the event that there is an equality of votes the person presiding at the meeting, as the Chairman, shall have a final and casting vote.

Sub-group:
•  From time to time the Group shall consider whether it would be expedient for detailed consideration of an issue to be undertaken by a Sub-Group.

•  The Group shall decide the membership and responsibilities of any Sub-Group at the time that the decision is taken to set up the Sub-Group.


Work programme:
•  The Group shall determine its Annual Work Plan & Programme by reference to its current strategy.

•  The Group shall keep the work plan and programme for the year under review and may amend, alter, add to or make deletions from the work plan and programme as circumstances dictate.